Global Project Logistics Network (GPLN) will conduct its 17th Annual General Meeting from May 20-22, 2022 at the Hilton Rotterdam.

Right ahead our GPLN meeting you will have an excellent opportunity to combine this event with our Heavy Lift Maritime and Transport Seminar on May 20, 2022 at the Hilton Rotterdam, as well as Breakbulk Europe which will take place next year from May 17-19, 2022 in Rotterdam. Due to this fact you only have to book one single trip to Rotterdam to attend 3 different events from May 17-22, 2022 which is nowadays also more convenient due to various Covid restrictions.

GPLN brings together project cargo experts and independent project logistics specialist companies from around the world, all of whom have an expert focus on project logistics. This global meeting will allow GPLN members the face-to-face contact with GPLN partners to efficiently build professional relationships in the most lasting and cost-effective manner.

GPLN delegates are afforded the opportunity to meet a multitude of partner companies to discuss past, current and future business, exchange sales leads, and develop a range of business possibilities within the GPLN Network.

Time (hrs.) Details Venue Dress Code / Remarks
08:00 to 16:30 Technical Course Maaskant See all details on dedicated website: 
17:00 to 19:00 Delegate Registration Upper Lobby of Hilton Hotel Smart Casual
19:00 to 21:00 Cocktail Reception Upper Lobby of Hilton Hotel Sponsored by SARR FREIGHTS, India

Time (hrs.) Details Venue Dress Code / Remarks
09:00 to 10:30 Presentations Le Jardin  

Business Casual


10:30 to 11:00 Coffee Break Upper Lobby Sponsored by Protranser, China          
11:00 to 12:00 One-on-One Meetings Rotterdam & Conrad Suite
12:00 to 12:20 Group Photo TBA
12:20 to 13:20 Lunch Restaurant JAQ Sponsorship opportunities
13:20 to 15:00 One-on-One Meetings Rotterdam & Conrad Suite
15:00 to 15:20 Coffee Break Upper Lobby Sponsored by Protranser, China  
15:20 to 18:00 One-on-One Meetings Rotterdam & Conrad Suite
19:00 to 21:00 Dinner Restaurant JAQ Sponsored by CARGO WAY, Brazil

Time (hrs.) Details Venue Dress Code / Remarks
09:00 to 10:00 One-on-One
Rotterdam & Conrad Suite Business Casual
10:00 to 10:20 Coffee Break Upper Lobby Sponsored by Höegh Autoliners, Norway
10:20 to 12:20 One-on-One
Rotterdam & Conrad Suite
12:20 to 13:20 Lunch Restaurant JAQ Sponsorship opportunities
13:20 to 15:00 One-on-One
Rotterdam & Conrad Suite
15:00 to 15:20 Coffee Break Upper Lobby Sponsored by Höegh Autoliners, Norway
15:20 to 17:20 One-on-One
Rotterdam & Conrad Suite

Above agenda is tentative and subject to be adjusted without prior notice. The time and location for our group photo session on May 21 will be announced during our meeting.

Conference Cost


    Hilton Rotterdam

     Weena 10, 3012 CM Rotterdam, The Netherlands     

       Tel: +31 10 710 8000 /  Fax: +31 10 710 8080


Conference Fees AGM May 20-22, 2022
Details Prices per person in USD
Participation fee for first delegate 990.00
Participation fee for second delegate 910.00
Participation fee for third and additional delegates 790.00
Fee for accompanying person (not applicable for delegates from the same company!) 190.00




  • Cocktail Reception on May 20 (accompanying persons are eligible to join this event)
  • Dinner on May 21 (accompanying persons are eligible to join this event)
  • Conference facilities on May 21 & 22(for delegates, sponsors and media only / no access to these facilities for accompanying persons)
  • Coffee Breaks on May 21 & 22 (for delegates, sponsors and media only / no access to these facilities for accompanying persons)
  • Luncheons on May 21 & 22 (for delegates, sponsors and media only / no access to these facilities for accompanying persons)

Cancellation Charges (based on
the day of the first service and
the total amount of all charges
for conference- and all other
applicable fees)

  • Until February 19, 2022 administration fee at USD 100 per person (no cancelation charges, full refund less admin fee)
  • From February 19 to March 19, 2022: 70% (30% refund only)
  • From March 19 to April 19, 2022: 80% (20% refund only)
  • From April 19 to May 19, 2022: 100% (no refund at all)
  • No shows (May 20, 2022 onwards): 100% (no refund at all) and additional penalty on top of all full charges at USD 300.00 per person

 Hilton Rotterdam Hotel

 Hilton Rotterdam Hotel

                                Weena 10, 3012 CM Rotterdam, The Netherlands     

                                    Tel: +31 10 710 8000   /   Fax: +31 10 710 8080      



Set in the middle of Rotterdam’s beating heart, just a doorstep from Rotterdam Central Station, Hilton Rotterdam is the prime choice for conferences and social events alike and the perfect location for events, offering a superb eat-meet-sleep ratio of 200 guests.

Guest Rooms                  


Each standard guest room has 27 sqm and offers a desk, minibar, safe, cable-TV and other amenities such as tea/coffee making facilities, as well complimentary Wi-Fi and free use of the fitness center. Executive rooms are located on the 9th and 10th floors of the hotel with exclusive access to the Executive Lounge, serving complimentary refreshments. Junior Suites have 45 sqm and feature a Nespresso coffee machine and separate bath and monsoon shower. They are located on the higher floors with exclusive access to the Executive Lounge.

Room Rates and Conditions of Hilton Rotterdam Hotel (EUR)

Room Rates (Valid from May 19-24, 2022)
Room Category: Guest Room per room/night in EUR
King Room with breakfast for 1 Person 155
King or Twin Room with breakfast for 2 Persons  175


Room Rates (Valid from May 19-24, 2022)
Room Category: Executive Room per room/night in EUR
King Room with breakfast for 1 Person 195
King or Twin Room with breakfast for 2 Persons  215


Room Rates (Valid from May 19-24, 2022)
Room Category: Junior Suite per room/night in EUR
King room with breakfast for 1 Person     245
King room with breakfast for 2 Persons     265

Important: NO rooms are available during Breakbulk Europe period, starting from May 16 to May 19, 2022!



Above rates are per night and room including breakfast, free WIFI, VAT and service charge. 

City tax: The compulsory city tax of 6.5% per room and per night is not included in above rates and will be added to the rooms rates upon check-out.

Both VAT and taxes are subject to be adjusted without prior notice if the Government is adjusting them!


Booking & Payment Policy: 

Please use this reservation link of the Hilton Rotterdam Hotel and make your room reservation directly with the hotel on your own. In order to guarantee your room reservation, the hotel will request details of a credit card.

Payment has also to be arranged directly with the hotel and booking and cancellation conditions of the hotel apply.

Despite having secured a respectable number of rooms at special rates on behalf of our delegates, rooms are confirmed by the hotel on a first-come, first-served basis and we therefore highly recommend you to book your rooms now as space is limited at these conditions.

Early Check in or Late Check out

The rooms will be available from 3pm on the day of arrival and have to be vacated by 12:00 noon on the day of departure. Guests arriving before 3pm will be accommodated as soon as rooms become available. To guarantee a room for an earlier arrival prior to 3pm, the night prior to the reserved date will be charged according to the special room rates. Late check-out until 6pm is on request and will be usually charged at 50% of the room rates. After 6pm the full room charge will be applied (one additional night), but this is subject to availability of the rooms.


Technical Course

Friday, May 20, 2022

08:00 to 16:30

From / To Maaskant Meeting Room at Hilton Rotterdam

Details (subject to be adjusted)

Please visit our dedicated website:

Prices are per person in USD for a minimum of 15 participants


A sponsorship for our annual conference is an excellent opportunity to promote your company during GPLN’s 17th Annual General Meeting in Rotterdam from May 20 to May 22, 2022.

We are rewarding our sponsors with free advertisement and a special article in our GPLN newsletter, a full page company presentation in our meeting agenda, press releases and other benefits. Furthermore sponsorship packages in the amount of USD 5,000.- offer also one free conference pass per company.

Please refer to below terms, conditions and special benefits and contact us now to secure your preferred sponsorship package, as bookings will be accepted on a first-come, first-served basis.



Sponsorship Opportunities
GPLN Annual General Meeting 2022 in Rotterdam


Exclusive Sponsorship Packages USD
Cocktail Reception including full bar and snacks for 2 consecutive hours  sold to SARR FREIGHTS, India
GPLN shirts with a logo insert of the sponsor  sold to Falcon International, Canada  
Dinner including wine and beer for 2 consecutive hours sold to CARGO WAY, Brazil
Entertainment during Dinner (e.g. live band) 2,500.-
Full page advertisement on back cover of Meeting Agenda 2,500.-
Coffee Breaks on May 21 (2 per day) sold to Protranser, China
Coffee Breaks on May 22 (2 per day) sold to Höegh Autoliners, Norway
Lunch on May 21 2,000.-
Lunch on May 22 2,000.-
Badges with company logo insert  sold to Interfracht, Germany  
Lanyards with company logo insert  sold to Protranser, China  
Pens with company logo  sold to JSL Global WLL, Qatar  


● We will include a full page company presentation with the sponsor name and logo in our meeting agenda  which is distributed to each attending delegate.
● We will promote your company on a banner throughout the meeting.
● The sponsors will be promoted in the GPLN newsletter and in press releases.
● Sponsors who are spending USD 2,000 or USD 2,500 for the sponsorship package get one half page advertisement in the GPLN newsletter.
● Sponsors who are spending USD 5,000 for the sponsorship package get one free conference fee per company and one full page advertisement, plus two half page advertisements in the GPLN newsletter. (different issues).


Terms & Conditions: 

  • Payment to reach us latest by 20 February 2022.
  • Design/artwork to be supplied by all sponsors latest by 20 February 2022.
  • Advertisements in the GPLN newsletter will be published in one of our newsletter issues in 2022 at our discretion.   

We are looking forward to receive your reservation of the sponsorship packages to:
Please note that they will be assigned on a first-come, first served basis and we therefore encourage you to secure your sponsoring in due time.

Entry formalities to The Netherlands

After the signing of the Schengen Convention in Luxembourg in 1990, among the 22 European Union member states and the 4 EFTA member states, the concept of free movement started being implemented just 5 years after, allowing the population of the certain member countries to travel freely and start a life in any of them countries.

Schengen Area nowadays covers most of the European Countries with an exception made for the United Kingdom and the countries that are soon to be part of this agreement. Although not members of the European Union, countries like Norway, Iceland, Switzerland and Lichtenstein are also part of the Schengen zone enjoying the same freedom of movement policy as the others.

Who needs a Schengen Visa?

Nationals of most third countries outside the European Economic Area (EEA) are under an obligation to hold a visa for a proposed stay of a maximum duration of 3 months on the territory of the SCHENGEN States.

To find out more, consult the list of third countries whose nationals are placed under the obligation to hold a visa to cross the external borders of the SCHENGEN States and/or the list of third countries whose nationals are exempt from that obligation: 

The Netherlands Schengen Visa Application Requirements: 

See the list of countries whose citizens need a visa to enter Netherlands by clicking Do I need a visa to visit the Netherland

Where to lodge your visa application?

As a general rule, you lodge your visa application with the Dutch consulate or embassy with territorial competence for the country in which you legally reside. You present yourself in person, at the earliest 3 months before the planned start of your journey.

See also: 

The Netherlands Entry Restrictions in Response to Coronavirus

Due to the Coronavirus outbreak, the Netherlands, as well as the rest of the EU and Schengen Area members imposed an EU-wide entry ban on third-country nationals on mid-March 2020. With the improved epidemiological situation in the EU and abroad, the Netherlands has lifted the entry ban for a few third-countries and several categories of travelers.


Go first to the consulate’s website for any information on the practical arrangements on the lodging of your visa application. The point is that it is possible that you might need to make an appointment. It is also possible that the consulate might cooperate with an external service provider entrusted with sundry tasks (information, making an appointment, receiving files, etc.). In that case, additional service fees will be charged. Bear also in mind that the consulate might invite you for an interview or ask for additional documents. Finally, look at when you will be traveling, because the period for the issue of an appointment and the time taken to process your visa application will inevitably be longer at certain times of the year

In short, make sure you lodge your visa application in good time (but at the earliest 3 months before the planned start of your journey) to avoid any disappointment and unnecessary costs. If there is no German consulate in the country where you reside, contact the German consulate competent for that country. This is usually in a neighboring country. They will tell you whether Germany is represented by another SCHENGEN State in the country where you reside.

Introducing The Netherlands

The Netherlands consistently ranks among the top places in the world to live and work, which is great for any expat to learn about the Netherlands. But a Netherlands introduction doesn’t end there. The Netherlands may be a small country in size, but certainly not in impact. The Netherlands is famed for its liberal social policies, maritime trading traditions, battles to hold back the sea, robust multiculturalism and leading technological communications, making Dutch lifestyle a mosaic of cultural intrigue. No Dutch city has yet reached a million inhabitants and each retains a unique character and architectural style. The capital is something else entirely, and in terms of atmosphere and attitude, Amsterdam and the Netherlands could be two different countries. 

The Dutch people are generally receptive, curious, cultured, and friendly. English is widely spoken – a survey by Education First ranked the Netherlands as third in the world for English proficiency as a second language – but this can be a drawback for those learning Dutch. International residents tread a well-worn path to the Lowlands. Out of a population of some 16.9 million people, more than three and a half million have a foreign background ( This multi-ethnic characteristic of the country’s population has historic roots stretching back several hundred years, though most rapid changes in population demographics have come about in the last 40 years.

History of Rotterdam

Rotterdam is a city of many faces: a tough port city, a trendy nightlife city, a sophisticated shopping city, and a hip artistic city. Above all, Rotterdam is the architecture city of Holland that stimulates innovation.

Its skyline is always changing. There are many things to do amid Rotterdam’s skyscrapers. You can go on a shopping spree, enjoy some excellent food, and visit a range of museums and attractions in and around the city center. Holland’s major port, Rotterdam is an attraction in its own right, totally rebuilt after WWII, hence featuring bold, modern architecture, sometimes as peculiar as the world-famous Cubic Houses. The local Maritime Museum, displaying vintage ships and exhibits, attests to the city’s great seafaring past. For more information on Rotterdam and its many attractions, visit their website at: 


When to go

Any time is a good time to be in Netherlands. Most people arrive between May and September. This time is fabulous because skies are more likely to be sunny, much of life moves outdoors, beer gardens are in full swing, and festivals and outdoor events enliven cities and villages.



The Euro has been Netherland’s official currency since 2002. Euros come in seven notes (five, 10, 20, 50, 100, 200 and 500 Euros) and eight coins (one- and two-euro coins and one-, two-, five-, 10-, 20- and 50-cent coins). 

You can exchange money at many banks and post offices as well as foreign-exchange offices. Rates are quite good and service swift at bank offices at large train stations. American Express and Thomas Cook/Travelex offices are also reliable stand-bys. ATMs are the easiest way of getting cash in big cities and are common. 

You can use credit cards for many purchases and also to make cash withdrawals from ATMs and banks. Look for the stickers on the machines that say American Express, Visa, Master Card or whatever system your card uses.

Prices for goods and services include a value-added tax (VAT) which is 21% for regular goods and two additional special rates: the 9% rate and the 0% rate (zero rate). If your permanent residence is outside the European Union, you can have a large portion of the VAT refunded, provided you shop at a store displaying the ‘Tax-Free for Tourists’ sign and obtain a tax-free form for your purchase from the sales clerk. At the airport, show this form, unused goods and your receipt to a custom official before checking your luggage. The customs official will stamp the form, which you can then take straight to the cash refund office at the airport.


In the Netherlands there is no social or written requirement to tip a restaurant worker. However, if you received good service or thoroughly enjoyed the food, it’s customary to give a small tip — around 5-10% of the bill. If your service was just average, round up the bill or leave some change.

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