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Global Project Logistics Network (GPLN) will conduct its 18th Annual General Meeting from June 3-5, 2023 at the Hilton Rotterdam Hotel.

Right after our GPLN meeting you will have an excellent opportunity to combine this event with our Heavy Transport and Lifting Seminar 2023 on June 6, 2023 at the Hilton Rotterdam Hotel, as well as Breakbulk Europe which will take place from June 6 in the evening to June 8, 2023 at Ahoy Conference Center in Rotterdam. Due to this fact you only have to book one single trip to Rotterdam to attend 3 different events from June 3-8, 2023 which is time- and cost saving.

GPLN brings together project cargo experts and independent project logistics specialist companies from around the world, all of whom have an expert focus on project logistics. This global meeting will allow GPLN members the face-to-face contact with GPLN partners to efficiently build professional relationships in the most lasting and cost-effective manner.

GPLN delegates are afforded the opportunity to meet a multitude of partner companies to discuss past, current and future business, exchange sales leads, and develop a range of business possibilities within the GPLN Projects Network.

Time (hrs.) Details Venue Dress Code / Remarks
16:00 to 17:00 Delegate Registration Upper Lobby Smart Casual

Sponsorship opportunities
(luzius@gpln.net)

17:00 to 18:00 Presentations Le Jardin Smart Casual

Sponsorship opportunities
(luzius@gpln.net)

18:00 to 20:00 Cocktail Reception TBA Smart Casual

Sponsorship opportunities
(luzius@gpln.net)

Time (hrs.) Details Venue Dress Code / Remarks
09:00 to 10:20 One-on-One Meetings (4) Le Jardin, Rotterdam, Conrad  

Business Casual

Sponsorship opportunities

(luzius@gpln.net)

10:20 to 10:40 Coffee Break Upper Lobby Business Casual

Sponsorship opportunities

(luzius@gpln.net)

10:40 to 12:00 One-on-One Meetings (4) Le Jardin, Rotterdam, Conrad Sponsorship opportunities

(luzius@gpln.net)

          

12:00 to 12:20 Group Photo TBA Sponsorship opportunities

(luzius@gpln.net)

12:20 to 13:20 Lunch Upper Lobby Sponsorship opportunities

(luzius@gpln.net)

13:20 to 15:20 One-on-One Meetings (6) Le Jardin, Rotterdam, Conrad Sponsorship opportunities

(luzius@gpln.net)

15:20 to 15:40 Coffee Break Upper Lobby Sponsorship opportunities

(luzius@gpln.net)

15:40 to 18:00 One-on-One Meetings (7) Le Jardin, Rotterdam, Conrad Sponsorship opportunities

(luzius@gpln.net)

19:00 to 21:00 Dinner TBA Sponsorship opportunities

(luzius@gpln.net)

Time (hrs.) Details Venue Dress Code / Remarks
09:00 to 10:20 One-on-One Meetings (4) Le Jardin, Rotterdam, Conrad Business Casual
10:20 to 10:40 Coffee Break Upper Lobby Sponsorship opportunities (luzius@gpln.net)
10:40 to 12:20 One-on-One Meetings (5) Le Jardin, Rotterdam, Conrad Sponsorship opportunities (luzius@gpln.net)
12:20 to 13:20 Lunch Upper Lobby  Sponsorship opportunities (luzius@gpln.net)
13:20 to 14:40 One-on-One Meetings (4) Le Jardin, Rotterdam, Conrad Sponsorship opportunities (luzius@gpln.net)
14:40 to 15:00 Coffee Break Upper Lobby Sponsorship opportunities (luzius@gpln.net)
15:00 to 16:20 One-on-One Meetings (4) Le Jardin, Rotterdam, Conrad Sponsorship opportunities (luzius@gpln.net)
16:20 to 17:00 Casual Meetings without prior bookings (2) Le Jardin, Rotterdam, Conrad Sponsorship opportunities (luzius@gpln.net)

Time (hrs.) Details Venue Dress Code / Remarks
08:00 to 16:00 Heavy Transport and Lifting Seminar Coolsingel See all details on our dedicated website: https://gpln.net/technical-course/

Above agenda is tentative and subject to be adjusted without prior notice. The location for our group photo session on June 4, 2023 will be announced during our meeting.

Conference Cost

Place

    Hilton Rotterdam

     Weena 10, 3012 CM Rotterdam, The Netherlands     

       Tel: +31 10 710 8000 /  Fax: +31 10 710 8080

 

Conference Fees AGM June 3-5, 2023
Details Prices per person in USD
Participation fee for first delegate 1150.00
Participation fee for second delegate 1070.00
Participation fee for third and additional delegates 950.00
Fee for accompanying person (not applicable for delegates from the same company!) 350.00

 

Inclusive

 

  • Cocktail Reception on June 3, 2023 (accompanying, paying persons are eligible to join this event)
  • Dinner on June 4, 2023 (accompanying, paying persons are eligible to join this event)
  • Conference facilities on June 4-5, 2023 (for delegates, sponsors and media only / no access to these facilities for accompanying persons)
  • Coffee Breaks on June 4-5, 2023 (for delegates, sponsors and media only / no access to these facilities for accompanying persons)
  • Luncheons on June 4-5, 2023 (for delegates, sponsors and media only / no access to these facilities for accompanying persons)

Seminar Cost

Prices are per person in USD  for a minimum of  15 participants

8:00 to 16:00

Coolsingel Meeting Room at Hilton Rotterdam

Please visit our dedicated website: https://gpln.net/technical-course/ 590

Cancellation Charges (based on the day of the first service and the total amount of all charges for conference- seminar- and other applicable fees):

  • Until February 28, 2023 administration fee at USD 100 per person (no cancelation charges, full refund less admin fee)
  • From March1 to March 28, 2023: 70% (30% refund only)
  • From March 29 to April 25, 2023: 80% (20% refund only)
  • From April 26 to June 2, 2023: 100% (no refund at all)
  • No shows (June 3, 2023 onwards): 100% (no refund at all) and additional penalty on top of all full charges at USD 300.00 per person

 Hilton Rotterdam Hotel

 Hilton Rotterdam Hotel

                                Weena 10, 3012 CM Rotterdam, The Netherlands     

                                    Tel: +31 10 710 8000   /   Fax: +31 10 710 8080      

                             https://www.hilton.com/en/hotels/rtmhitw-hilton-rotterdam/gallery/ 

 

Set in the middle of Rotterdam’s beating heart, just a doorstep from Rotterdam Central Station, Hilton Rotterdam is the prime choice for conferences and social events alike and the perfect location for events, offering a superb eat-meet-sleep ratio of 200 guests.

Guest Rooms                  

 

Each standard guest room has 27 sqm and offers a desk, minibar, safe, cable-TV and other amenities such as tea/coffee making facilities, as well complimentary Wi-Fi and free use of the fitness center. Executive rooms are located on the 9th and 10th floors of the hotel with exclusive access to the Executive Lounge, serving complimentary refreshments. Junior Suites have 45 sqm and feature a Nespresso coffee machine and separate bath and monsoon shower. They are located on the higher floors with exclusive access to the Executive Lounge.

Room Rates and Conditions of Hilton Rotterdam Hotel (EUR)

Room Rates (Valid from June 2-5, 2023)
Room Category: Deluxe High Floor Room per room/night in EUR
King Room with breakfast for 1 Person 169
King or Twin Room with breakfast for 2 Persons  189

 

Room Rates (Valid from June 2-5, 2023)
Room Category: Executive Room per room/night in EUR
King Room with breakfast for 1 Person 209
King or Twin Room with breakfast for 2 Persons  229

 

Room Rates (Valid from June 2-5, 2023)
Room Category: Junior Suite per room/night in EUR
King room with breakfast for 1 Person     259
King room with breakfast for 2 Persons     279

Important: NO rooms are available during Breakbulk Europe period, starting  from June 5 to 9, 2023!)

 

Inclusive: 

Above rates are per night and room including breakfast, free WIFI, VAT and service charge.

City tax: The compulsory city tax of 6.5% per room and per night is not included in above rates and will be added to the rooms rates upon check-out.

Both VAT and taxes are subject to be adjusted without prior notice if the Government is adjusting them!

 

Booking & Payment Policy: 

Please use this reservation link of the Hilton Rotterdam Hotel and make your room reservation directly with the hotel on your own. In order to guarantee your room reservation, the hotel will request details of a credit card.

Payment has also to be arranged directly with the hotel and booking and cancellation conditions of the hotel apply.

Despite having secured a respectable number of rooms at special rates on behalf of our delegates, rooms are confirmed by the hotel on a first-come, first-served basis and we therefore highly recommend you to book your rooms now as space is limited at these conditions.

Early Check in or Late Check out

The rooms will be available from 3pm on the day of arrival and have to be vacated by 12:00 noon on the day of departure. Guests arriving before 3pm will be accommodated as soon as rooms become available. To guarantee a room for an earlier arrival prior to 3pm, the night prior to the reserved date will be charged according to the special room rates. Late check-out until 6pm is on request and will be usually charged at 50% of the room rates. After 6pm the full room charge will be applied (one additional night), but this is subject to availability of the rooms.

 

Technical Course

Tuesday, June 6, 2023

08:00 to 16:00

Coolsingel Meeting
Room at Hilton Rotterdam

Details (subject to be adjusted)

Please visit our dedicated website:

https://gpln.net/technical-course/

Prices are per person in USD for a minimum of 15 participants

590

A Sponsorship for our annual conference is an excellent opportunity to promote your company during GPLN’s 18th Annual General Meeting in Rotterdam from June 3 to June 5, 2023.

We are rewarding our sponsors with free advertisement and a special article in our GPLN newsletter, a full-page company presentation in our meeting agenda, press releases and other benefits. Furthermore, sponsorship packages in the amount of USD 5,000. – offer also one free conference pass per company.

Please refer to below terms, conditions and special benefits and contact us now to secure your preferred sponsorship package, as bookings will be accepted on a first-come, first-served basis.

Sponsorship Opportunities
GPLN Annual General Meeting 2023 in Rotterdam (June 3-5, 2023)

Exclusive Sponsorship Packages  USD
Cocktail Reception including full bar and snacks for 2 consecutive hours 5,900
GPLN shirts with sponsor logo / sponsored by CTC Logistics, Dominican Republic 5,900
Dinner including drinks for 2 consecutive hours 5,900
Entertainment during Dinner 2,900
Full page ad on back cover of Meeting Agenda / sponsored by Falcon America LLC, USA 2,900
Coffee Breaks on June 4 (2 per day) / sponsored by Nu-Era Logistics, Canada 2,500
Coffee Breaks on June 5 (2 per day) / sponsored by Falcon International, Canada 2,500
Lunch on June 4 / sponsored by Falcon International, Canada 2,500
Lunch on June 5 2,500
Badges with company logo insert / sponsored by JSL Global WLL, Qatar 1,900
Lanyards with company logo insert / sponsored by VN Projects Transport, Vietnam 1,900
Pens with company logo / sponsored by Global Shipping Services, USA 1,500
Note Pads with company logo / sponsored by Nakama Worldwide Solutions, Panama 1,500

Benefits:  

  • We will include a full-page company presentation with the sponsor’s name and logo in our meeting agenda which is distributed to each attending delegate.
  • We will promote your company on a banner throughout the meeting.
  • The sponsors will be promoted in the GPLN newsletter and in press releases.   
  • Sponsors who are spending USD 1,500 or USD 1,900 for the sponsorship package get one quarter-page advertisement in the GPLN newsletter.  
  • Sponsors who are spending USD 2,500 or USD 2,900 for the sponsorship package get one half-page advertisement in the GPLN newsletter.
  • Sponsors who are spending USD 5,900 for the sponsorship package get one free conference fee per company and one full-page advertisement, plus two half-page advertisements in the GPLN newsletter (different issues).

 

Terms & Conditions: 

  • Payment to reach us latest by 27 February 2023.
  • Design/artwork to be supplied by all sponsors latest by 27 February 2023.
  • Advertisements in the GPLN newsletter will be published in one of our newsletter issues in 2023 at our discretion.   

We are looking forward to receive your reservation of the sponsorship packages to: events@gpln.net
Please note that they will be assigned on a first-come, first served basis and we therefore encourage you to secure your sponsoring in due time.

Entry formalities to The Netherlands

After the signing of the Schengen Convention in Luxembourg in 1990, among the 22 European Union member states and the 4 EFTA member states, the concept of free movement started being implemented just 5 years after, allowing the population of the certain member countries to travel freely and start a life in any of them countries.

Schengen Area nowadays covers most of the European Countries with an exception made for the United Kingdom and the countries that are soon to be part of this agreement. Although not members of the European Union, countries like Norway, Iceland, Switzerland and Lichtenstein are also part of the Schengen zone enjoying the same freedom of movement policy as the others.

Who needs a Schengen Visa?

Nationals of most third countries outside the European Economic Area (EEA) are under an obligation to hold a visa for a proposed stay of a maximum duration of 3 months on the territory of the SCHENGEN States.

To find out more, consult the list of third countries whose nationals are placed under the obligation to hold a visa to cross the external borders of the SCHENGEN States and/or the list of third countries whose nationals are exempt from that obligation: 

The Netherlands Schengen Visa Application Requirements: 

See the list of countries whose citizens need a visa to enter Netherlands by clicking Do I need a visa to visit the Netherland

Where to lodge your visa application?

As a general rule, you lodge your visa application with the Dutch consulate or embassy with territorial competence for the country in which you legally reside. You present yourself in person, at the earliest 3 months before the planned start of your journey.

See also: https://www.schengenvisainfo.com/netherlands-visa/ 

Recommendation

Go first to the consulate’s website for any information on the practical arrangements on the lodging of your visa application. The point is that it is possible that you might need to make an appointment. It is also possible that the consulate might cooperate with an external service provider entrusted with sundry tasks (information, making an appointment, receiving files, etc.). In that case, additional service fees will be charged. Bear also in mind that the consulate might invite you for an interview or ask for additional documents. Finally, look at when you will be traveling, because the period for the issue of an appointment and the time taken to process your visa application will inevitably be longer at certain times of the year

In short, make sure you lodge your visa application in good time (but at the earliest 3 months before the planned start of your journey) to avoid any disappointment and unnecessary costs. If there is no German consulate in the country where you reside, contact the German consulate competent for that country. This is usually in a neighboring country. They will tell you whether Germany is represented by another SCHENGEN State in the country where you reside.

Introducing The Netherlands

The Netherlands consistently ranks among the top places in the world to live and work, which is great for any expat to learn about the Netherlands. But a Netherlands introduction doesn’t end there. The Netherlands may be a small country in size, but certainly not in impact. The Netherlands is famed for its liberal social policies, maritime trading traditions, battles to hold back the sea, robust multiculturalism and leading technological communications, making Dutch lifestyle a mosaic of cultural intrigue. No Dutch city has yet reached a million inhabitants and each retains a unique character and architectural style. The capital is something else entirely, and in terms of atmosphere and attitude, Amsterdam and the Netherlands could be two different countries. 

The Dutch people are generally receptive, curious, cultured, and friendly. English is widely spoken – a survey by Education First ranked the Netherlands as third in the world for English proficiency as a second language – but this can be a drawback for those learning Dutch. International residents tread a well-worn path to the Lowlands. Out of a population of some 16.9 million people, more than three and a half million have a foreign background (cbs.nl). This multi-ethnic characteristic of the country’s population has historic roots stretching back several hundred years, though most rapid changes in population demographics have come about in the last 40 years.

History of Rotterdam

Rotterdam is a city of many faces: a tough port city, a trendy nightlife city, a sophisticated shopping city, and a hip artistic city. Above all, Rotterdam is the architecture city of Holland that stimulates innovation.

Its skyline is always changing. There are many things to do amid Rotterdam’s skyscrapers. You can go on a shopping spree, enjoy some excellent food, and visit a range of museums and attractions in and around the city center. Holland’s major port, Rotterdam is an attraction in its own right, totally rebuilt after WWII, hence featuring bold, modern architecture, sometimes as peculiar as the world-famous Cubic Houses. The local Maritime Museum, displaying vintage ships and exhibits, attests to the city’s great seafaring past. For more information on Rotterdam and its many attractions, visit their website at: https://www.holland.com/global/tourism/destinations/rotterdam/attractions.htm 

 

When to go

Any time is a good time to be in Netherlands. Most people arrive between May and September. This time is fabulous because skies are more likely to be sunny, much of life moves outdoors, beer gardens are in full swing, and festivals and outdoor events enliven cities and villages.

 

Money 

The Euro has been Netherland’s official currency since 2002. Euros come in seven notes (five, 10, 20, 50, 100, 200 and 500 Euros) and eight coins (one- and two-euro coins and one-, two-, five-, 10-, 20- and 50-cent coins). 

You can exchange money at many banks and post offices as well as foreign-exchange offices. Rates are quite good and service swift at bank offices at large train stations. American Express and Thomas Cook/Travelex offices are also reliable stand-bys. ATMs are the easiest way of getting cash in big cities and are common. 

You can use credit cards for many purchases and also to make cash withdrawals from ATMs and banks. Look for the stickers on the machines that say American Express, Visa, Master Card or whatever system your card uses.

Prices for goods and services include a value-added tax (VAT) which is 21% for regular goods and two additional special rates: the 9% rate and the 0% rate (zero rate). If your permanent residence is outside the European Union, you can have a large portion of the VAT refunded, provided you shop at a store displaying the ‘Tax-Free for Tourists’ sign and obtain a tax-free form for your purchase from the sales clerk. At the airport, show this form, unused goods and your receipt to a custom official before checking your luggage. The customs official will stamp the form, which you can then take straight to the cash refund office at the airport.

Tipping

In the Netherlands there is no social or written requirement to tip a restaurant worker. However, if you received good service or thoroughly enjoyed the food, it’s customary to give a small tip — around 5-10% of the bill. If your service was just average, round up the bill or leave some change.

1) Please fill in the form below. If you have additional questions or comments, please direct them to: events@gpln.net.

2) Please fill out the below format for your application. We reserve the right to come back with further questions.

3) If you experience any trouble submitting this form, please e-mail: events@gpln.net.

Fields/drop down menus marked with ‘*‘ are compulsory and have to be filled in / a selection has to be made!

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